Legal and Privacy Policy

Legal Disclaimer Last Updated: February 11, 2025

1. General Information The information provided by the Pueblo Amateur Radio Club (PARC) on w0phc.org is for general informational and educational purposes only. All content is provided in good faith; however, we make no representations or warranties of any kind, express or implied, regarding the accuracy, adequacy, reliability, availability, or completeness of any information on the site.

2. FCC Compliance As a licensed amateur radio club, PARC adheres to the regulations set forth by the Federal Communications Commission (FCC) and follows the ARRL Band Plan for frequency usage. Any violations of FCC rules are the responsibility of the individuals operating radio equipment and not of PARC.

3. External Links Disclaimer The website may contain links to third-party websites or services that are not affiliated with PARC. We do not guarantee the accuracy, relevance, or reliability of any external sites and are not responsible for their content.

4. Limitation of Liability To the fullest extent permitted by law, PARC and its affiliates disclaim any and all warranties, express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, and non-infringement. In no event shall PARC’s total liability exceed the amount paid by the user, if any, for accessing this website.

5. Compliance with Nonprofit Regulations PARC operates as a 501(c)(3) non-profit organization and complies with all applicable laws governing nonprofit entities. We operate exclusively for public benefit and not for private purposes, adhering to stringent rules relating to conflicts of interest and political activities.

6. Dispute Resolution Any disputes arising from the use of this website shall be governed by the laws of the State of Colorado, without regard to its conflict of law principles. Users agree to resolve disputes through binding arbitration administered by the American Arbitration Association (AAA) under its Commercial Arbitration Rules, in Pueblo, Colorado, rather than litigation. Users waive any right to participate in class-action lawsuits against PARC. Notwithstanding the above, either party may bring an individual action in small claims court for disputes within the court’s jurisdiction. Users may opt out of arbitration by providing written notice to parliamentarian@w0phc.org within 30 days of first agreeing to these terms.

7. Contact Information For questions or concerns regarding this legal disclaimer, contact us at parliamentarian@w0phc.org.

Privacy Policy Last Updated: February 11, 2025

1. Information We Collect We collect personal information that you voluntarily provide, such as your name, email address, and call sign when registering for membership, signing up for our newsletter, or making donations.

2. Your Rights (GDPR & CCPA Compliance) Users in the European Union (GDPR) and California (CCPA) may request access to, modification, or deletion of their data at any time. To exercise these rights, email parliamentarian@w0phc.org. All data requests will be processed within 30 days in compliance with GDPR Article 12 and CCPA Section 1798.130.

3. Data Retention Policy We retain personal data only for as long as necessary for its intended purpose:

• Membership & event records: 5 years after the last active date.

• Financial/donation records: 7 years (for tax compliance).

• Website analytics: 12 months.

• Users may request earlier deletion if no legal retention requirement applies.

• For users located in the European Union, we store and process your data in the United States. By using this website, you consent to your data being transferred and stored in the United States. We apply industry-standard safeguards, including encryption and contractual Standard Contractual Clauses (SCCs), to protect user data as required under GDPR.

4. Cookies and Tracking Technologies Our website may use cookies and analytics tools to enhance user experience and monitor site performance. You can disable cookies in your browser settings.

5. CAN-SPAM Compliance We comply with the CAN-SPAM Act:

• Emails will always include an unsubscribe link.

• We will not send marketing emails to users who opt out.

• All marketing emails will contain a valid physical mailing address of PARC as required by the CAN-SPAM Act.

• Users may contact parliamentarian@w0phc.org for email-related concerns.

Refund & Donation Policy Last Updated: February 11, 2025

1. Donations Donations are voluntary and non-refundable unless an error occurred during processing. Refund requests must be sent to treasurer@w0phc.org within 10 business days.

2. Event Registration Fees Refund requests must be made 48 hours before the event. If an event is canceled by PARC, registrants will be offered a full refund or credit toward a future event. PARC is not responsible for refunds in cases of force majeure events, including but not limited to natural disasters, pandemics, government restrictions, or other circumstances beyond our control. For events that are canceled after they begin, PARC may offer a prorated refund at the discretion of the Board of Directors. If a prorated refund is granted, it will be processed within 10 business days following the Board of Directors' decision. If a refund request is denied and the user disputes the decision, the matter may be escalated to the Board of Directors for a final review.

3. Membership Fees Membership dues are non-refundable, except in special circumstances approved by the Board of Directors.

No-Waiver Clause Failure by PARC to enforce any provision of these Terms shall not be construed as a waiver of our rights. Any waiver of a provision must be explicitly stated in writing and signed by an authorized PARC representative to be legally binding. No course of dealing or failure to enforce any rights shall constitute a waiver of such rights.

For further compliance inquiries, contact parliamentarian@w0phc.org.